Efficiency envelope

High-value implementations do not necessarily mean high costs. 'Fit to the business' is the crucial factor in ensuring that technology delivers benefits, but extensive business analysis to define it in detail is as unattractive to budget holders as it is to users. The Team Practice Information Machine technique not only promotes budget-holder buy-in and user involvement, but also provides the framework within which the development of detail can be broken up, devolved and prioritized over time. Put this technique alongside our toolkit of standard configuration sets that Team Practice can give you from its practitioners' long experience, and you have a method that we call the 'Efficiency Envelope'.

Content types

Team Practice already has top-level 'information machine' views for a number of sectors, including local authorities, central government, research and development, transport and utilities. As examples of what's in our toolkit, you will find below a list of generic content types and the definition and typical metadata set (columns) of the formal correspondence type. Also listed are the standard headings for navigation or content sub-division in business support areas - developed once, refined over time and proven to be effective. See our example list of Team Practice generic content types.

Metadata sets

Team Practice toolset

None of these examples include, of course, the additional types of information (content types), metadata or headings needed for specific businesses, like service management in local authorities. Team Practice uses a risk- and value-based approach to prioritize business-specific development so that only analysis that business users actually want to undertake is undertaken - and they see the need to undertake all that is necessary. Quantifying benefits and linking them to specific information and communication activities defines the financially viable envelope for business change.

The Team Practice Efficiency Envelope is an accelerator for every collaborative working or information management project. It fits, along with the Information Machine, in a structured approach to business change, which is encapsulated in our Delivery Sequence tool that steers planning and timing to engineer changes in behaviour. See our example list of Team Practice correspondence metadata set for a formal correspondence definition for external correspondence (including e-mail) on which name and external organization of external recipient or sender must be captured.

Functions and activities

See an example of functions and activities (navigation/file plan, 1st and 2nd level) for Human Resources management.

Efficiency envelope examples

Generic content types

Correspondence metadata set

HR functions and activities

Want to know more?

To talk to us about the Team Practice Efficiency Envelope, just call 0844 740 5025, fill in our Contact us form or e-mail us at contact@teampractice.co.uk.