Efficiency envelope

Formal correspondence definition: External correspondence (including e-mail) on which name and external organization of external recipient or sender must be captured. Example formal correspondence candidate metadata set (covering all media).

Metadata set: formal correspondence definition

  • Unique ID
  • System ID
  • System item version
  • File plan ID
  • Version
  • External reference (e.g. supplier's invoice number)
  • Barcode
  • Physical location
  • Document type
  • Title
  • Description of content
  • Creator
  • Administration group
  • Author
  • Creator's business area
  • Owner
  • External owner
  • External contact
  • External organization
  • Language
  • Date created
  • Date updated
  • Date scanned
  • Date acquired
  • Date declared as record
  • Date destroyed
  • Date transferred
  • Retention and disposal schedule detail
  • Preservation information
  • Format of resource
  • Resource medium
  • File extension
  • Mandate
  • Related to (other content reference)
  • Nature of relation (e.g. cognate, subordinate, superordinate)
  • Transaction ID (e.g. CRM reference)
  • Geographic desciptor (e.g. GIS reference)
  • Primary business subject
  • Business support subject
  • Sector
  • External organization subject
  • Spatial coverage
  • PROTECT flag
  • Protective marking
  • Reason for sensitivity of information
  • Distribution group
  • Update group set
  • Delete group set
  • Read group set
  • Read identity set
  • Update identity set
  • Delete identity set
  • Select flag to mark as private
  • Select flag to mark as record
  • Previous access control markings
  • Manual handling of information

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